Driver Clerk, UKRAINE
Vacancy No.: UNAIDS/22/FT97
Contract type: Fixed-term Appointment
Duration of contract: 2 years
Duty station: Kyiv, Ukraine
Application Deadline: 23 November 2022
Serving Communities and Countries to End Inequalities and AIDS
We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.
We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www.unaids.org
MANDATE OF THE DEPARTMENT:
The UNAIDS Country Office (UCO) in Ukraine provides leadership and coordinates the expanded UN system response in Ukraine. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the UCO/Ukraine scales up HIV services focused on key populations and locations most at risk. The UCO/Ukraine promotes effective use of strategic information to better understand and track the epidemic and its trends, and to measure progress and sustainable impact of the response in Ukraine. It supports efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection, and human rights mechanisms, and provides support and technical guidance as necessary to national partners and policymakers.
Main tasks and Responsibilities of the Position:
Under the supervision of the responsible officer, the Driver Clerk has the following key responsibilities:
1) Driving and transportation services
a. Drives official vehicles and provides transport services for UNAIDS staff, including consultants, officials and visitors
b. Meets staff and visitors at the airport and assists them with basic visa and customs formalities when required. Ensures the delivery and collection of mail, documents and other items.
2) Routine vehicle maintenance and documentation safekeeping
a. Maintains the vehicle in a clean and good running condition at all times. Provides the proper day-to-day maintenance of the vehicle, including routine repairs. Arranges for major repairs, timely changes of oil, check of tires, brakes, water levels and similar b. Ensures cost-savings through proper use of the official vehicle through adequate maintenance of daily vehicle logs and provision of inputs to preparation of the vehicle maintenance plans and reports
c. Safekeeps all the required documents/supplies such as insurance, registration papers, vehicle logs, office directory, map of the city/country, first aid kit, and other spare parts, as well as keeping track of insurance and other tax formalities.
3) Clerical and general office assistance
a. Provides clerical and general office assistance to office staff, including but not limited to filing, photocopying and maintaining stocks of stationary; mailing and distribution of documentation, newsletters and publications; payments of office telephone and other bills, as required.
b. If required, provides information and informal interpretation from/to the local language and other services for office staff and official personnel on travel.
4) Protocol and procurement services
a. Undertakes processing of visas and residence permits, and related documents of relevancy, for international staff as well as for all office staff travelling
b. Follows up on Note verbales issued by the Ministry of Foreign Affairs for diplomatic vehicles. Provides assistance and troubleshooting, if necessary, for the installation and departure of international staff
c. Performs clerical and administrative related actions as requested including proforma invoices requests, procurement of goods (fuel) in ERP.
d. Performs other related duties as assigned, including provision of support as required.
Completion of a secondary school, or relevant technical or vocational training. Must have a valid and clean driver's license.
Training or demonstrated knowledge of vehicle maintenance. Clerical or general administrative training.
1. Commitment to the AIDS response 2. Integrity
3. Respect for diversity
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation ]6. Being accountable
A minimum of four years of experience as a driver of officials in an international institution, governmental organization, embassy or the UN system with an excellent knowledge of the local traffic rules, regulations and geography. Knowledge of and demonstrated experience in clerical and general administrative duties. Good understanding and familiarity with protocol issues, visa issuance, shipping arrangements and logistics.
A good command of English. Proficiency in Ukrainian (the language of the duty station).
Knowledge of Russian.
Please note that for this vacancy, only nationals of Ukraine and legal residents holding a valid residence or work permit are eligible to apply. You are required to reside within reasonable commuting distance of the UNAIDS office located in Kyiv. A valid passport will be requested.
Furthermore, only online applications will be accepted.
Other similar positions at the same level may be filled from this vacancy notice.